Engineering Intern

Employment Type:

Nonexempt

Division:

Operations, Engineering and Development

Application Deadline:

4:30 p.m. – Friday, April 30, 2010

Pay Range:

$12 - $15 per hour

Work Location:

1250 San Carlos Avenue, San Carlos, California

Work Schedule:

Starting June, 2010 – 320 Hours Maximum
Monday through Friday – Flexible Hours

Job Summary:

The Engineering Intern assists engineering and construction professionals on a variety of SamTrans and JPB/Caltrain capital improvement projects throughout all phases of project delivery: planning, design, and construction.

• Provides essential support to staff by assisting with improvement projects which include SamTrans buildings and bus maintenance facilities, Caltrain passenger stations, and railroad track and system rehabilitation.
• Assists staff with preparation, maintenance, and review of facility and station designs, standards, plans, specifications, and other project documents.
• Assists construction managers and staff with field inspection and survey work.
• Works on a variety of job assignments both in the office and the field.
• Performs other duties as assigned.

Supervision:

This position will work under the supervision of an Engineering Manager, Project Manager, or Senior Engineer, who will establish goals and objectives and evaluate performance.

Minimum Qualifications:

The Engineering Intern shall be currently enrolled as a college student and shall have completed at least two years of course work towards completion of a Bachelor’s Degree in Civil Engineering, Construction Engineering, or Architecture. Must possess good written and oral communication skills.

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Planning and Research Intern

Employment Type:

Nonexempt

Division:

Office of Planning & Development

Application Deadline:

4:30 p.m. – Friday, April 30, 2010

Pay Range:

$12 - $15 per hour

Work Location:

1250 San Carlos Avenue, San Carlos, California

Work Schedule:

Starting June, 2010 – 320 Hours Maximum
Monday through Friday – Flexible Hours

Job Summary:

The Planning & Research Intern supports a fun, diverse planning group to develop cutting-edge transportation plans, strategic plans, access plans, and programs for future transportation on the Peninsula. The work environment is dynamic, yet flexible and focused on getting the job done.

• Research new and innovative ideas that advance transportation plans.
• Analyze and make recommendations on the department’s plans and core programs.
• Develop and communicate transportation plan and project goals to cities, other regional/local agency staff, and community groups.
• Perform analysis and make recommendations based on finding in studies, field observation, and public interaction.
• Prepare succinct, yet informative planning reports that incorporate both text and graphics.
• Prepare and give public presentations and information.
• Write letters, memoranda, board memoranda, planning and technical reports, and fact sheets designed to be understood by all audiences, including the general public.
• Participate in a range of transportation planning topics for the department, such as bike sharing, station area access plans, community mobility studies, bus operations analyses, etc.
• Participate in the District’s intern enrichment program.
• Performs other duties as assigned.

Supervision:

This position works under the guidance and direction of the Manager, Planning and Research, who establishes goals and objectives and evaluates performance.

Minimum Qualifications:

The Planning and Research Intern should demonstrate sufficient education, training, and experience to practice concepts, principles, and techniques of transportation planning. The required knowledge, skills, and abilities are typically obtained through a combination of training and experience obtained from accredited college or university study in transportation planning, urban planning, urban studies, or related field. Must have knowledge of computer software common to planning functions (e.g., word processing and spreadsheets). Transportation modeling or geographic information system software skills are not required, but are a plus. Must be able to speak and write effectively. Must posses a valid California driver license with a safe driving record.

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Project Controls Intern

Employment Type:

Nonexempt

Division/Office:

Finance and Administration

Application Deadline:

4:30 p.m. – Friday, April 30, 2010

Pay Range:

$12 - $15 per hour

Work Location:

1250 San Carlos Avenue, San Carlos, California

Work Schedule:

Starting June, 2010 – 320 Hours Maximum
Monday through Friday – Flexible Hours

Job Summary:

Reporting to the Project Controls Manager, the Intern will assist the Project Controls team with the monitoring of project scope, budget, and schedule by applying cost engineering and project management principles.

• Setup project work breakdown structure in accordance with the project management guidelines, and assist in preparing and updating project budgets and schedules.
• Prepare time-phased budget by integrating baseline budget and schedule.
• Assist the Project Controls Engineer in analyzing cost data, including compare actual expenditure to baseline budget, evaluate physical progress, forecast Estimate at Completion cost, analyze Earned Value Performance data, and track Work Directives, project trends, and change orders.
• Assist the Project Controls Engineer with data input into PRISM.
• Prepare various reports, including PRISM Project Management reports, Monthly Progress Report, and Quarterly Progress Report.
• Assist in project cost estimating and scheduling.
• Assist in the closeout of completed projects.
• Maintain Project Controls file.
• Performs other duties as assigned.

Supervision:

This position works under the guidance and direction of the Project Controls Manager, who establishes goals and objectives and evaluates performance.

Minimum Qualifications:

The Project Controls Intern should preferably be a fourth-year university student or a graduate student majoring in Engineering, Project Management, Construction Management, Business, or other related fields. Knowledge of project management theories or concepts preferred but not required. Candidate must possess good oral and written communication skills.

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Public Affairs Intern

Employment Type:

Nonexempt

Division/Office:

Office of Public Affairs

Application Deadline:

4:30 p.m. – Friday, April 30, 2010

Pay Range:

$12 - $15 per hour

Work Location:

1250 San Carlos Avenue, San Carlos, California

Work Schedule:

Starting June, 2010 – 320 Hours Maximum
Monday through Friday – Flexible Hours

Job Summary:

The Public Affairs Intern will work in support of the Public Affairs department in the areas of: outreach, communications, project delivery, rail safety accident prevention, and collaborating with experienced colleagues.

• Assists with outreach to customers, elected officials, and community partners.
• Assists staff with agency initiatives and activities.
• Receives training and participates in Operation Lifesaver community presentations on rail safety.
• Manages a communications project that utilizes social networking tools to target younger members of the community.
• Writing for the agency newsletter – SamTimes.
• Assists with legislative research.
• Performs other duties as assigned.

Supervision:

This position works under the guidance and direction of the Executive Officer, Public Affairs, who establishes goals and objectives and evaluates performance.

Minimum Qualifications:

The Public Affairs Intern must be a full-time college student and have a strong interest in or are seeking a degree in communications, public affairs/relations, media, journalism, and/or public policy and government. Must have the ability to handle multiple tasks. Must possess good writing and communication skills. Proficient in Microsoft Office, desktop publishing, and graphics. Experience with Adobe is a plus.

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Rail Intern

Employment Type:

Nonexempt

Division:

Operations, Engineering and Construction

Application Deadline:

4:30 p.m. – Friday, April 30, 2010

Pay Range:

$12 - $15 per hour

Work Location:

1250 San Carlos Avenue, San Carlos, California

Work Schedule:

Starting June, 2010 – 320 Hours Maximum
Monday through Friday – Flexible Hours

Job Summary:

The intern works under the guidance and direction of the Manager, Rail Operations. The intern will assist staff in the development of daily operations and service quality, development of long term improvement plans and other duties as assigned.

• Works with staff to evaluate daily operations of Caltrain including quality of service and customer experience.
• Collects data through field visits to station sites, analyzes data and writes reports recommending improvements.
• Researches and analyzes Caltrain train and shuttle ridership. Assists in preparation for staff level or public meetings and participates in meetings.
• Works with staff to gather data and monitor data collection for bike access and dwell study. Analyzes data, makes recommendations and drafts report for study conclusions and results.
• Updates and reorganizes station amenity inventory.
• Plans and analyzes extra service provided to special events.
• Assists staff in transition to new NTD data collection contractor.
• Conducts peer research.
• Compiles monthly parking lot usage survey.
• Performs other duties as assigned.

Supervision:

The intern will work under the direction of the Manager, Rail Operations, who evaluates performance.

Minimum Qualifications:

The Rail Intern shall be currently enrolled in a graduate or undergraduate transportation or planning program. Proficiency in Word and Excel required. Good oral and written communication skills. Ability to work well with others.

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Safety Intern

Employment Type:

Nonexempt

Division:

Finance and Administration

Application Deadline:

4:30 p.m. – Friday, April 30, 2010

Pay Range:

$12 - $15 per hour

Work Location:

1250 San Carlos Avenue, San Carlos, California

Work Schedule:

Starting June, 2010 – 320 Hours Maximum
Monday through Friday – Flexible Hours

Job Summary:

The Safety Intern will work in support of the Rail Safety Officer and the Director of Risk Management in the areas of: Rail safety accident prevention, inspecting safety conditions, updating safety programs, coordinating responses to safety audits, and providing information on safety standards and techniques.

• Performs a variety of duties in the review, administration, and implementation of rail safety programs.
• Maintains a variety of files and performs a variety of technical tasks relative to assigned areas of responsibility.
• Reviews safety conditions in rail facilities, equipment, material, and operations; performs safety audits, inspections, and investigations.
• Compiles data on rail accidents; provides information on safety standards and techniques.
• Coordinates responses to safety finding.
• Performs other duties to support the safety program.

Supervision:

This position works under the guidance and direction of the Rail Safety Officer, who establishes goals and objectives and evaluates performance.

Minimum Qualifications:

The Safety Intern must be currently enrolled as a college student, majoring in one of the following disciplines: Environmental Engineering, Industrial Engineering, Civil Engineering, Occupational Health and Safety, Industrial Hygiene, Environmental Health or Human Factor/ Ergonomics. Proficiency with MS Office software. Candidate must possess good oral and written communication skills.

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Strategic Development Intern

Employment Type:

Nonexempt

Division/Office:

Office of Planning & Development

Application Deadline:

4:30 p.m. – Friday, April 30, 2010

Pay Range:

$12 - $15 per hour

Work Location:

1250 San Carlos Avenue, San Carlos, California

Work Schedule:

Starting June, 2010 – 320 Hours Maximum
Monday through Friday – Flexible Hours

Job Summary:

The Strategic Development Intern will work on two SamTrans’ initiatives: Grand Boulevard and Senior Mobility. The Grand Boulevard Initiative is a unique collaboration of the 10 cities and state, regional and local agencies with purview over the El Camino Real Corridor from Daly City to San Jose. This initiative challenges communities to rethink the corridor’s potential for housing and urban development, balancing the need for cars and parking with viable options for transit, walking and biking.

The Senior Mobility Action Plan and Initiative is the work of a board coalition of concerned entities, with leadership by SamTrans, to keep older people safe and connected to their communities as problems related to aging make it harder for them to get around. Priority mobility strategies include: community transit services, volunteer driver programs, information and assistance, safe driving, and walkable communities.

• Provide essential support to staff by assisting in the creation of a new project database for the Grand Boulevard Initiative. The database will support a new El Camino Google Earth Map and will allow staff to conduct analyses on work currently underway by over 50 different agencies in order to assess the progress and future direction of the Initiative.
• Support the development of social media to increase the visibility and community buy-in for the Grand Boulevard Initiative and TOD.
• Support implementation and marketing of a Vehicle Sharing Demonstration Program which will facilitate more efficient use of the vehicle capacity in San Mateo County, in order to expand agencies’ ability to meet the mobility needs of the people they serve.
• Create education and marketing materials to promote the creation of volunteer drive programs in the County.

Supervision:

This position works under the guidance and direction of the Manager, Strategic Development, who establishes goals and objectives and evaluates performance.

Minimum Qualifications:

The Strategic Development Intern shall be currently enrolled as a college student, majoring in urban studies or a related discipline, or as a graduate student in urban or transportation planning or a related discipline. Proficiency with Word, Excel, and PowerPoint. Ability to write clearly and concisely, and communicate well orally with community stakeholders and city staff.

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Employee Relations Officer

Employment Type:

Exempt

Division/Department:

Finance and Administration

Application Deadline:

Open Until Filled (Applications reviewed the 19th of each month)

Pay Range:

$1,369 - $1,985 per week ($71,200 - $103,200 estimated annual)

Work Location:

1250 San Carlos Avenue, San Carlos, California

Work Schedule:

Full Time

Job Summary:

The Employee Relations Officer (ERO) is at the center of discussions involving labor and employee relations as well as personnel issues at the District. The ERO performs complex professional level employee and labor relations functions involving union and non-union employees in a positive pro-active employee and labor relations environment. The ERO plays a key role in the compliant administration of the District’s Drug and Alcohol testing and reporting, leave of absence and return-to-work polices, and procedures including FMLA, CFRA, ADA, and related matters. This position reports to the Manager, Employee Relations and Civil Rights, and works closely with the Director, Human Resources.

• Establishes and maintains positive working relationships with all employees and union representatives.
• Provides advice and counsel to managers and supervisors on disciplinary issues, corrective actions, and grievance matters. Reviews employee disciplinary letters and related documents for consistency and accuracy.
• Provides fair and compliant administration of employee and labor relations policies and programs including leave of absence, reasonable accommodation, workers’ compensation, performance appraisals and attendance control programs in compliance with applicable laws, regulations, the Collective Bargaining Agreements, and standard operating procedures, etc.
• Manages the District’s Drug and Alcohol testing and DMV Pull Notice Program in compliance with state and federal regulations. Conducts drug and alcohol related training for safety-sensitive employees and supervisors in compliance with federal regulations.
• Represents the District in Expedited and Accelerated arbitration hearings and conducts informal hearings with Union officials to resolve attendance and miss-out appeals, and minor incident and accident discipline grievances. May serve as the Director’s designee on arbitration panel(s).
• Conducts or assists supervisors in critical investigations into claims of sexual harassment or similarly serious complaints and/or employee and labor relations matters.
• Administers and interprets the Collective Bargaining Agreements and the District’s Personnel Policies and Procedures Manual. Works closely with the Manager, Employee Relations and Civil Rights, as well as the Director, Human Resources, to assure consistency in administration.
• Assists with Workers’ Compensation related matters such as job analysis, work restrictions, accommodations, and investigations.
• Responds in a timely and accurate fashion to requests for information and may serve as the District’s representative in Employment Development Department matters.
• Performs other duties as assigned.

Supervision:

Works under the guidance of the Manager, Employee Relations and Civil Rights, who develops goals and objectives and evaluates performance.

Minimum Qualifications:

Sufficient education, training and experience to demonstrate the knowledge and ability to successfully perform the essential functions of the position. Development of the required knowledge and abilities is typically obtained through but not limited to: BS/BA degree in Human Resources or related field plus significant years of professional level experience in labor and/or employee relations. Experience in investigative techniques, collective bargaining and grievance resolution is required. Must have advanced knowledge of FMLA, CFRA, and the ADA as it relates to reasonable accommodation in the workplace. Must have communication and interpersonal skills sufficient to exchange and convey information. Must have the ability to analyze information and identify issues, give presentations and conduct training, interpret and enforce policies, laws and regulations, and write clean and concise memoranda. Using computers and related software applications is required.

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Scheduler

Employment Type:

Nonexempt

Division/Department:

Operations

Application Deadline:

Open Until Filled (Applications reviewed the 5th of each month)

Pay Range:

$24.79 - $37.19 per hour ($51,572 - $77,358 estimated annual)

Work Location:

San Carlos, California

Work Schedule:

Full Time

Job Summary:

Under the direction of the Manager, Operations Planning, the Scheduler is responsible for scheduling the District’s bus service and developing runs for daily assignment of bus operators using computerized scheduling and/or run-cutting software.

• Assists in the updating and maintenance of scheduling data in the Hastus scheduling software system. This includes deadhead links, minimum layover times, timepoints, and destination sign codes.
• Plans new service and/or changes existing service in response to public request or need. Assists in evaluating route changes requested by various groups, or indicated by analysis of collected data. Serves as a member of the Service Planning Committee.
• Responsible for the run cutting for the District and will oversee the preparation of all of the standard bid and operations documents, including the frequency book, run book, summary sheets, design of route maps, and driver paddles. Majority of work will be done on computers using Microsoft Office Suite and Giro/Hastus scheduling software.
• Works with field scheduling staff in the collection and analysis of data (ride checks, maximum load point checks, and on-time performance) essential to developing effective changes in bus service. Makes recommendations regarding results of an investigation and potential corrective measures that could be taken.
• Analyzes current service using automatic vehicle locator (AVL) data, automatic passenger count (APC) data, marketing research data, statistical reports, passenger counts, consumer complaints and information from citizen groups. Evaluates economic viability of routes. Participates in preparing passenger, cost and revenue projections, and setting up transportation for special events.
• Makes presentations to SamTrans staff, local political boards, community groups, and various private and public agencies.
• Performs other duties as assigned.

Supervision:

Works under the general direction of the Manager, Operations Planning, who directs work, establishes goals and objectives, and evaluates performance.

Minimum Qualifications:

Sufficient education, training, and experience to demonstrate the knowledge and ability to successfully perform the essential functions of the position. Development of the required knowledge and abilities is typically obtained through but not limited to: Associate Degree with emphasis in business, finance, or planning, and sufficient full-time experience in run cutting or schedule-making process, or a combination of education and/or relevant experience demonstrating the ability to successfully perform the essential functions of this position. The Scheduler must have good proofreading skills, be proficient in the use of word processing and spreadsheet programs, and have hands-on experience with automated scheduling and run-cutting software (such as Giro/Hastus).

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Rail Safety Officer, Construction and Engineering

Employment Type:

Nonexempt

Division/Department:

Finance and Administration

Application Deadline:

Open Until Filled (Applications reviewed the 15th of each month)

Pay Range:

$31.62 - $46.57 per hour ($65,770- $96,875 estimated annual)

Work Location:

San Carlos, California

Work Schedule:

Full Time

Job Summary:

The Rail Safety Officer, Construction and Engineering is responsible for all aspects of on-track safety on the Caltrain system, including but not limited to administering and ensuring compliance with Caltrain’s On-Track Safety Program and Railroad Workplace Safety pursuant to 49CFR214 and the General Code of Operating Rules (GCOR); auditing maintenance and construction activities by the Caltrain contract operator, contractors, and other third parties; conducting accident/incident investigation, and providing training and related activities associated with District safety programs.

• Conducts scheduled and random field audits for compliance with all provisions of on-track safety, and may be required to conduct other regulatory audits as directed. Monitors construction and other activities on and around the right-of-way, tracks, and facilities at all hours, including nights, weekends, and holidays.
• Works closely with the Caltrain contract operator, contractors, and other third parties to ensure compliance within the Railroad Workplace Safety rules and regulations, and is responsible for updating the On-Track Safety Plan and ensuring its on-line availability.
• Provides and conducts on-track safety-related training as required by the agency, and is responsible for developing training materials, monitoring, and updating web-based training resources, and conducting both regular and “train-the-trainer” courses in on-track safety. The Rail Safety Officer, Construction and Engineering also randomly attends other trainer’s classes for the purpose of auditing and documenting the quality of their delivery.
• Responds to and conducts formal and informal investigations of incidents and accidents along the right-of-way, and prepares accurate and comprehensive reports as necessary; recommends corrective measures and takes prompt and decisive action to address safety-critical situations.
• Reviews project plans and site-specific work plans for safety-related aspects. Works closely with Project Managers and/or contractors to identify and resolve safety-related issues.
• Acts as liaison with safety representatives from third-party contractors for capital projects. Responsibilities include the review and approval of all third-party safety plans and manuals, and attendance at scheduled progress meetings for capital projects and other construction/engineering activities.
• Monitors, collects, and maintains all training and qualifications (paper and/or electronic) records associated with on-track safety.
• Represents Caltrain to outside regulatory agencies with respect to on-track safety regulations when appropriate and as directed.
• Prepares accurate and timely weekly reports summarizing field safety activities and events.
• Performs other duties as assigned.

Supervision:

Works under the general supervision of the Supervising Safety Officer (Rail), who establishes goals and objectives and evaluates performance, and is ultimately responsible to the Director, Risk Management.

Minimum Qualifications:

Sufficient education, training, and experience to demonstrate the knowledge and ability to successfully perform the essential functions of the position. Development of the required knowledge and abilities is typically obtained through but not limited to: Sufficient full-time relevant railroad experience, accident/incident investigation, demonstrated experience developing training curriculum and conducting training in a variety of formats, experience performing audits of records and field audits of job-site safety in and around an active railroad. Must be conversant with General Code of Operating Rules, Railroad Workplace Safety (49CFR214) and other railroad operating and safety-related regulations, and possess the ability to effectively interact with a wide variety of situations and people. Must be able to respond 24/7 to and investigate accidents/incidents in and around the Caltrain right-of-way in a variety of weather and field conditions. If not in possession of certification as a Certified Safety Professional, OSHA Certification for Construction, Safety and Health, then must obtain the required certifications within 12 months of employment. Must have a valid California driver license with a safe driving record (if out of state, must have a safe driving record and obtain a California driver license within 30 days of employment).

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